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AI Tools to Transcribe Meetings (2026)

Transcribing meetings with AI produces a searchable transcript, a summary and action items from a call, without anyone taking notes. Two approaches exist. Workspace assistants such as Notion AI listen from the desktop app and write the summary straight into the page you had open.

Media editors such as Descript record or import the call, transcribe it with speaker labels and let you edit the recording by editing the text.

Accuracy is high on clear English audio and drops with accents, crosstalk and technical vocabulary, so the number of transcription hours in a plan and the languages supported matter more than the headline price. The listings below compare both, with pricing checked by an editor.

Quick answer

Notion AI writes meeting summaries straight into your workspace from the desktop app. Descript is the pick when you need the recording itself, with speaker labels and text-based editing.

  1. Fireflies.aiStart here
  2. Otter.aiCheapest at $16.99/mo
  3. DescriptVideo specialist
  • 5tools listed
  • 4of 5take audio input
  • 4of 5with a free plan
  • $18/momedian entry price
  • Aug 26last pricing check
Top picks

Top 3 AI tools to transcribe meetings right now

  1. 1 Editor's pick

    Fireflies.ai

    Meeting notes    8.5

    Meeting notetaker with unlimited transcription and CRM sync

    Price
    $18/mo
    Free plan
    Yes
    API
    Yes
    Pricing checked Aug 26
  2. 2 Cheapest at $16.99/mo

    Otter.ai

    Meeting notes    8.3

    Meeting notetaker that joins the call and writes the recap

    Price
    $16.99/mo
    Free plan
    Yes
    API
    Yes
    Pricing checked Aug 26
  3. 3 Video specialist

    Descript

    Video    8.2

    Edit video and podcasts by editing the transcript

    Price
    $19/mo
    Free plan
    Yes
    API
    No
    Pricing checked Aug 25

Compare the best AI tools to transcribe meetings

Ranked by editor score, then by listing completeness. Entry price is the cheapest paid plan.

ToolBest forFromFree planPlatformsScore
1Fireflies.aiSales and client-facing teams in back-to-back calls all day$18/mo YesWeb app, iOS, Android +38.5
2Otter.aiIndividuals and teams who want meeting notes without taking any$16.99/mo YesWeb app, iOS, Android +18.3
3DescriptPodcasters and creators who edit talking-head content and hate timelines$19/mo YesWeb app, Windows, macOS8.2
4Notion AITeams that run their docs and wikis in Notion and want AI on that content$24/mo YesWeb app, Windows, macOS +27.7
5Microsoft 365 CopilotCompanies already standardized on Microsoft 365 that want AI inside Office$18/moNoWeb app, Windows, macOS +27.3

All AI tools to transcribe meetings, compared

Every listing in this hub, 24 per page.

Notion AI

Productivity7.7

AI writing, meeting notes and search built into your Notion workspace

Price
$24/mo
Free plan
Yes
API
Yes
Pricing checked Aug 25

Microsoft 365 Copilot

Productivity7.3

AI inside Word, Excel, PowerPoint, Outlook and Teams

Price
$18/mo
Free plan
No
API
Yes
Pricing checked Aug 26
Buying guide

How to pick an AI tool to transcribe meetings

4 checks, in the order that saves the most time.

  1. Decide what you keep: notes or the recording

    Summaries and action items into your wiki: a workspace assistant. Searchable recordings with speaker labels and clips: a media editor.

  2. Count transcription hours per month

    Plans cap hours, not meetings. A team with ten hours of calls a week needs a mid-tier plan at least.

  3. Test with your accents and jargon

    Run one real call through the free tier. Names, acronyms and non-native speakers reveal the difference between engines.

  4. Check consent and retention rules

    Recording needs participant consent in many jurisdictions; pick a plan that states where recordings are stored and for how long.

Budget

Free, freemium or paid: AI tools to transcribe meetings by pricing model

Entry price is the cheapest paid plan on monthly billing. Every listing shows the date its pricing page was checked.

Categories for AI tools to transcribe meetings

Questions

Transcribe meetings with AI: FAQ

Short, factual answers on pricing, free plans and how AI tools to transcribe meetings are ranked here.

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Which AI tool transcribes meetings best?

Notion AI Meeting Notes for teams that want summaries in their workspace; Descript for anyone who needs the recording itself, with speaker labels and text-based editing.

Can AI transcribe Zoom or Google Meet calls?

Yes. Workspace assistants capture audio from the desktop app during any call; media editors import the recording afterwards or record the screen directly.

Is AI meeting transcription free?

Free tiers include a small monthly allowance, typically one hour of transcription. Regular use needs a paid plan with more hours.

How accurate is AI meeting transcription?

Above 90 percent on clear English audio with one speaker at a time. Expect to correct names, acronyms and overlapping speech.

For makers

Built an AI tool that helps transcribe meetings? Get it listed free

A complete listing on Webanas ranks for your product name plus "pricing", "alternatives" and "review" queries. No fee, no affiliate deal, no sponsored tier.

  • Structured page with pricing table, platforms and integrations
  • Reviewed by an editor, usually within a few days
  • Dashboard to update your listing whenever pricing changes
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