Chatbots & agents8.7OpenAI's general-purpose assistant for writing, analysis, images and code
- Price
- $20/mo
- Free plan
- Yes
- API
- Yes
Best Microsoft 365 Copilot Alternatives in 2026
6 alternatives to Microsoft 365 Copilot, the productivity tool priced from $18/mo and scored 7.3/10 by our editor.3 of them are cheaper on the entry plan, 6 have a free plan. Every price below was checked on the vendor's pricing page and dated.
Use the table to compare Microsoft 365 Copilot attribute by attribute, then read the head-to-head notes for each alternative.
Quick answer
Which Microsoft 365 Copilot alternative to pick
ChatGPT is the strongest Microsoft 365 Copilot alternative overall, scored 8.7/10. Pick Gemini for cheapest at $4.99/mo, or Notion AI for productivity specialist.
- 6alternatives compared
- 3of 6cheaper than Microsoft 365 Copilot
- 6of 6with a free plan
- $18.494999999999997/momedian entry price
- Aug 26last pricing check
Why switch
Why look for a Microsoft 365 Copilot alternative
The limits our editor noted on the Microsoft 365 Copilot listing. Each alternative below addresses at least one of them.
Read the Microsoft 365 Copilot review- Add-on pricing on top of a base licence makes the real cost two to three times the headline
- Quality is uneven between apps, strongest in Outlook and Teams, weakest in PowerPoint
- No value at all outside the Microsoft 365 ecosystem
Microsoft 365 Copilot vs the alternatives at a glance
Score, entry price, free plan, API, platforms and privacy terms side by side. Green marks the best value on each row.
| Attribute |  Microsoft 365 CopilotReference | ChatGPT |  Gemini |  Notion AI |  Otter.ai |  Gamma |
|---|---|---|---|---|---|---|
| Editor score | 7.3/10 | 8.7/10 | 8.6/10 | 7.7/10 | 8.3/10 | 8.5/10 |
| Category | Productivity | Chatbots & agents | Chatbots & agents | Productivity | Meeting notes | Presentations |
| Entry price | $18/mo | $20/mo | $4.99/mo | $24/mo | $16.99/mo | $10/mo |
| Free plan | No | Yes | Yes | Yes | Yes | Yes |
| Free trial | 30 days | No | No | No | No | No |
| API | Yes | Yes | Yes | Yes | Yes | Yes |
| Platforms | Web app, Windows, macOS, iOS, Android | Web app, Windows, macOS, iOS, Android | Web app, iOS, Android, Chrome extension | Web app, Windows, macOS, iOS, Android | Web app, iOS, Android, Chrome extension | Web app, iOS, Android |
| Trains on your data | No | Yes (opt-out) | Yes (opt-out) | No | Yes (opt-out) | Not stated |
| Compliance | SOC 2, GDPR, HIPAA, ISO 27001, CCPA | SOC 2, GDPR, CCPA | SOC 2, GDPR, ISO 27001, CCPA | SOC 2, GDPR, HIPAA, ISO 27001 | SOC 2, GDPR, HIPAA | SOC 2, GDPR |
| Best for | Companies already standardized on Microsoft 365 that want AI inside Office | Anyone who wants one assistant for writing, research, analysis and light coding | Anyone already working in Gmail, Docs and Drive who wants one assistant across them | Teams that run their docs and wikis in Notion and want AI on that content | Individuals and teams who want meeting notes without taking any | Anyone who needs a clean deck fast and does not want to fight PowerPoint |
Head to head
Each Microsoft 365 Copilot alternative, compared
- 1Chatbots & agents8.7
ChatGPT vs Microsoft 365 Copilot
Choose ChatGPT if you are anyone who wants one assistant for writing, research, analysis and light coding.
- Pricier entry plan: $20/mo vs $18/mo
- Has a free plan
- Scores higher: 8.7 vs 7.3
- Chatbots & agents specialist rather than a direct clone
Not ideal for: Teams that need on-premise deployment or strict data residency
Full ChatGPT listing - 2Chatbots & agents8.6
Google's assistant across the Gemini app, Gmail, Docs and Android
- Price
- $4.99/mo
- Free plan
- Yes
- API
- Yes
Gemini vs Microsoft 365 Copilot
Choose Gemini if you are anyone already working in Gmail, Docs and Drive who wants one assistant across them.
- Cheaper entry plan: $4.99/mo vs $18/mo
- Has a free plan
- Scores higher: 8.6 vs 7.3
- Also on Chrome extension
- Not available on Windows, macOS
Not ideal for: Teams that need their data kept out of Google's ecosystem
Full Gemini listing - 3Productivity7.7
AI writing, meeting notes and search built into your Notion workspace
- Price
- $24/mo
- Free plan
- Yes
- API
- Yes
Notion AI vs Microsoft 365 Copilot
Choose Notion AI if you are teams that run their docs and wikis in Notion and want AI on that content.
- Pricier entry plan: $24/mo vs $18/mo
- Has a free plan
- Scores higher: 7.7 vs 7.3
Not ideal for: Anyone not already working in Notion
Full Notion AI listing - 4Meeting notes8.3
Meeting notetaker that joins the call and writes the recap
- Price
- $16.99/mo
- Free plan
- Yes
- API
- Yes
Otter.ai vs Microsoft 365 Copilot
Choose Otter.ai if you are individuals and teams who want meeting notes without taking any.
- Cheaper entry plan: $16.99/mo vs $18/mo
- Has a free plan
- Scores higher: 8.3 vs 7.3
- Also on Chrome extension
- Not available on Windows, macOS
Not ideal for: Meetings that cannot admit a visible bot as a participant
Full Otter.ai listing - 5Presentations8.5
Generate presentations, documents and one-page websites from a prompt
- Price
- $10/mo
- Free plan
- Yes
- API
- Yes
Gamma vs Microsoft 365 Copilot
Choose Gamma if you are anyone who needs a clean deck fast and does not want to fight PowerPoint.
- Cheaper entry plan: $10/mo vs $18/mo
- Has a free plan
- Scores higher: 8.5 vs 7.3
- Not available on Windows, macOS
- Presentations specialist rather than a direct clone
Not ideal for: Pixel-precise corporate templates or heavy animation
Full Gamma listing - 6
Automation8.7Self-hostable workflow automation where every agent step is visible
- Price
- $24/mo
- Free plan
- Yes
- API
- Yes
n8n vs Microsoft 365 Copilot
Choose n8n if you are technical teams that want automations on their own infrastructure.
- Pricier entry plan: $24/mo vs $18/mo
- Has a free plan
- Scores higher: 8.7 vs 7.3
- Also on Linux, CLI
- Not available on Windows, macOS, iOS
Not ideal for: Non-technical users who expect a template and two clicks
Full n8n listing
Questions
Microsoft 365 Copilot alternatives FAQ
Short answers on free, cheaper and privacy-friendly alternatives, generated from the listings' data.
What is the best alternative to Microsoft 365 Copilot?
ChatGPT ranks first among Microsoft 365 Copilot alternatives on Webanas with an editor score of 8.7/10. It is best for anyone who wants one assistant for writing, research, analysis and light coding.
Is there a free alternative to Microsoft 365 Copilot?
Yes. ChatGPT has a free plan (limited access to advanced models, image generation and file uploads with usage caps), and so do Gemini, Notion AI, Otter.ai, Gamma, n8n.
What is the cheapest Microsoft 365 Copilot alternative?
Gemini, with paid plans from $4.99/mo against $18/mo for Microsoft 365 Copilot. Prices are checked on each listing's pricing page and dated.
How are Microsoft 365 Copilot alternatives ranked?
By editor score first, then by shared category and use cases with the reference tool, then by listing completeness. Nobody can pay for a position.
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